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System Administrator Confidentiality Agreement

Access authorizations necessary for the performance of work are lifted immediately after the expiry date indicated in the signed confidentiality agreement, if one has been granted or after the termination of the employment relationship. To ensure that accurate records are kept, user access is checked annually. System administrators should check access permissions at that time. Although university staff members are not required to sign this agreement, the Committee strongly encourages each department to consider adopting this agreement, if any, and to develop an internal process for staff to validate it both at the time of recruitment and at regular intervals. If this agreement does not exactly meet the specific requirements of the department, managers should discuss the changes with the Office of General Counsel. Du staff members, as defined in the scope of this Directive, must review this Directive and sign a form for each of the administrative systems for which they need access. Copies of this form can be consulted electronically under www.udayton.edu/udit/_resources/documents/policies/ConfidentialityAgreementForm.pdf. In addition to signing the form by the employee, the employee`s supervisor and a system administrator for the system they need must gradually sign the agreement before the completed form is sent to UDit`s IT Risk Management Office for archiving. In cases where the employee serves as the system administrator on the system for which they are requesting access, a representative of the data owner signs as both supervisor and system manager. The agreements concluded are maintained centrally.

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